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State of Texas Acceptable Identification to Present to a Notary Public


In Texas, notaries are mandated to verify the identification of every signer, as outlined by state guidelines. Acceptable forms of identification include: a valid driver’s license or state-issued ID card from any US state, a USA passport, US military identification, a driver’s license or ID card issued in Mexico or Canada, a foreign passport with a stamp from the Citizenship and Immigration Services, or inmate identification issued by the Texas Department of Corrections (TDC) for incarcerated signers. These regulations, established by the State of Texas, are not discretionary and can be referenced on the Secretary of State’s website for further clarification.  However, it's essential to note that certain forms of identification are not accepted under these guidelines. These include Social Security cards, work identification badges, membership club cards, gym identification cards, student identification cards, Medicare cards, and driver’s licenses without photo ID, including temporary licenses. Notaries and signers alike must adhere strictly to these stipulations to ensure the validity and legality of notarized documents.

What other forms of ID can I use?

Credible Witness or Personally Known

The notary may also use either a credible witness or personal knowledge to identify a signer.

Credible Witness - If you don't know the signer personally, you may take the oath of a "credible witness" who is personally known to you. You must place the credible witness under oath; simply asking them to identify the signer is not sufficient. Have the credible witness sign an entry in your record book for that transaction detailing the oath of credible witness and, of course, have the signer of the document being executed sign in the next entry for that notarial act.

Personal Knowledge - Personal knowledge is always the best form of identification, but it must only be used if the notary knows the signer personally. The notary may not take the word of a friend, family member, or co-worker as to the identity of a signer unless that person stands as a credible witness and swears an oath regarding the identity of the signer. DO NOT mark a certificate "personally known" unless you know with a strong certainty who the signer is.

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